Secretaries (general)

Secretaries (general) use typewriters, personal computers or other word-processing equipment to transcribe correspondence and other documents, check and format documents prepared by other staff, deal with incoming and outgoing mail, screen requests for meetings or appointments, and perform a variety of administrative support tasks.

Job Responsibilities

• Checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards, using typewriter, personal computer or other word processing equipment
• Using various computer software packages including spreadsheets to provide administrative support
• Dealing with incoming or outgoing mail
• Scanning, recording and distributing mail, correspondence and other documents
• Screening requests for meetings or appointments and helping to organize meetings
• Screening and recording staff members' leave and other entitlements
• Organizing and supervising filing systems
• Dealing with routine correspondence on their own initiative